Fleet management can be challenging. It involves overseeing, organizing, and recording all aspects of a company’s fleet, managing drivers and ensuring that the company continues to make money. You need to handle your fleet assets efficiently to minimize unnecessary expenditures, mitigate risks and maximize profits. Here are a few fleet management best practices that can help you get the most out of your fleet.
Putting all your rules in writing can simplify your process of educating your staff and empowering your customers. Having policies also limits confusion or misunderstanding among your people and your clients and a solid system of enforcement can guarantee smoother operations in your company. It also makes it easier to communicate any new changes which people can reference across the entire organization.
Use Technology Solutions
Currently, modern technology can help streamline many bottlenecks in your operations. Decisions can be made more quickly and more accurately when an effective fleet management monitoring technology monitoring the maintenance of your vehicles and assisting with inventory management.
Establish Effective Inventory Management
There is a delicate balance determining what the right fleet size will be for a particular location at any given time. Employ utilization data to get a bigger picture of your fleet size and what kinds of vehicles to use. This process when done right can save you $3,000-$6,000 annually per vehicle.
There are times when employees need to use their own vehicles for work-related activities and reimbursing them for costs incurred. This practice can lead to skyrocketing costs and complicate your expenditures.
Do Timely Maintenance
Vehicles are prone to wear and tear and require attention now and then to keep them in optimal performance. Scheduled maintenance ensures that your fleet is safe to use and has a longer lifespan. Keep a record of all the fleet’s maintenance activities and what milestones need to be monitored for each vehicle. This will save you money in the long term by reducing the risks of breakdowns.
Record Fleet Data
Important data needs to be collected from your vehicles such as odometer readings because it helps keep track of vehicle usage. The data should be timely and accurate. This also protects your company from potential fraud or misrepresentation of vehicle usage from dishonest drivers.
Balance Fleet Financials
Establish a budget and stick to it through constant tracking. You need a fiscal plan to determine your progress and set meaningful and achievable goals. Develop a strategic vehicle replacement plan so you can justify replacing older, high-cost units with more cost effective and safer vehicles.
Relevant certifications ensure your workers and customers that you value their safety. These certifications establish your business’ professionalism and pursuit for excellence.
Nothing lifts the spirits of employees and company morale like a show of gratitude for successes that have been achieved, however small. Celebrate everything from the establishment of a new motor pool, the acquisition of an EV fleet, or hitting utilization targets. This sustains a positive environment inside the company, which will easily be reflected in staff interactions with customers and the overall company culture.
Do you need customized work trucks? Contact us at 1-877-479-1388 or email Steve Gruber at firstname.lastname@example.org for your car, truck or fleet rental and no-term leasing needs. We have locations in Hamilton, Selkirk & Niagara and service all of Ontario through our partner network. With a fleet of over 800 vehicles and growing, Thomas Solutions has a wide array of work vehicles for lease or rent, and an expert team that provides fleet management services for large industrial firms.