An important aspect of every fleet manager’s responsibility if his or her commitment to fleet safety. While companies have written policies of safety practices in place, to be effective, there needs to be an emphasis on accountability for both the fleet manager and the drivers. Drivers should also be given the appropriate tools to encourage compliance. Here are a few strategies that can help a fleet manager achieve fleet safety success.
Motor Vehicle Record Monitoring
A fleet manager should maintain a motor vehicle record (MVR). This is a documented history of the driver’s performance. It has been used by many companies as a reference to determine a driver’s eligibility before hiring. Through the years however, the MVR has taken on a more important role, not only in assessing a driver’s past history but also in monitoring driver behaviour during their employment.
The importance of monitoring the MVR is key in identifying high-risk drivers because that increases the fleet’s risk and can potentially compromise safety.
Fleet companies now rely on continuous MVR monitoring services so that it frees up valuable time and manpower. It also allows them to monitor any violations their drivers receive in real time so that it may be addressed almost immediately.
A fleet manager can easily flag these risky drivers and direct them to take coaching and additional training, significantly reducing risk in a cost-effective and expedient manner. Continuous MVR monitoring is one example of how driver accountability can greatly enhance the fleet safety program.
Newly hired drivers need to undergo a training program to help them be familiar with the policies of the company. This guarantees that every employee, whether new or old, are kept informed of all the rules.
It is imperative that a fleet manager schedule training frequently and utilize several teaching methodologies which include classroom settings, practical behind-the-wheel tests, and even an online learning component. These help the driver learn at their preferred pace and method for a better retention.
The training should also be adjusted to the times to address current issues that may be relevant for the company or whatever problems are trending based on analytic data.
All the drivers ultimately need to have refresher courses which should be conducted on a regular basis. This helps drivers remember the company’s safety policies and any updates that may have been added recently.
To strengthen compliance with safety policies, a fleet manager should design an awards program to reward outstanding drivers who have dutifully complied with the rules and are aligned with the company’s goals.
Rewards can range from monetary incentives to trophies to certifications. Make sure that the awards are fair, consistent and ongoing so it incentivizes other drivers to improve and achieve recognition. By keeping the competition clear and open to all, it encourages all the drivers to perform better.
Technology has made it easier to stay on top of all the things happening to company drivers and assets wherever they may be. It has become a vital tool for a fleet manager to ensure that safety is observed by the drivers and that any untoward incidents can be immediately addressed and rectified.
Telematics can also provide objective data that can be used to hold drivers accountable. Although some drivers may find this Orwellian surveillance disturbing, it is the best way to gauge the compliance of the drivers. It also makes rewarding good behaviour easier because the telematics data is irrefutable.
Do you need customized work trucks? Contact us at 1-877-479-1388 or email Steve Gruber at firstname.lastname@example.org for your car, truck or fleet rental and no-term leasing needs. We have locations in Hamilton, Selkirk & Niagara and service all of Ontario through our partner network. With a fleet of over 1000 vehicles and growing, Thomas Solutions has a wide array of work vehicles for lease or rent, and an expert team that provides fleet vehicle management services for large industrial firms.